Job Opening: HUD Grant Program Administrator for the Executive Director's Office for the City of Buffalo Office of Strategic Planning

The Mayor’s Office of Strategic Planning for the City of buffalo is hiring for an HUD Grant Program Administrator for their Executive Director’s Office.

Distinguishing Features of the Class

An incumbent to a position in this class is responsible for developing, implementing and coordinating all program procedures for federal HUD grants that will affect policies within city departments, sub-recipients, and contractors. Work involves the responsibility for developing procedures for City departments to follow that will ensure compliance with all HUD regulations.   This includes being responsible for assisting in the creation of the Consolidated Plan and Annual Action Plan as well as detailing all programs objectives. The HUD Grants Program Administrator collects all required information for the CAPER and submits the CAPER.   Immediate supervision is received from the Executive Director of the Mayor’s Office of Strategic Planning and independent judgment is exercised in the planning and organizing of work, based on HUD regulations and City policy.  Supervision is exercised over personnel assigned.

RESIDENCE: Residence is a requirement for all positions. In the absence of clear and convincing evidence to the contrary, an applicant shall be deemed a non-resident if he/she cannot show ninety (90) days of continuous and uninterrupted residence in the City of Buffalo prior to filing application.

PLEASE TAKE NOTICE THAT THE ORDINANCES OF THE CITY OF BUFFALO MANDATE CONTINUOUS RESIDENCY IN THE CITY DURING YOUR EMPLOYMENT, EXCEPT FOR POSITIONS SPECIFICALLY EXEMPT UNDER STATE LAW. 

FEE: WHERE INDICATED, A NON-REFUNDABLE APPLICATION PROCESSING FEE MUST ACCOMPANY YOUR APPLICATION VIA CHECK, CASH OR MONEY ORDER   (If using check for payment, your check must clear to complete processing.) 

Check with Civil Service office for fee waiver info.

Examples of work (Illustration Only)

Reviews and implements all program regulations per HUD directives for all HUD grants received by the City;

Develops, reviews, updates and implements written program procedures for all City departments, sub-recipients, and contractors to follow to ensure program compliance with all HUD regulations;

Establish appropriate program reporting mechanisms for all grant programs;
 Responsible for the federal Integrated Disbursement and Information System (IDIS), related HUD systems;
 Develops new systems and updates existing systems and procedures as required;
 Conducts special field audits of public/private books and records in which the City has an interest by virtue of agreements;
 Monitors and oversees the monitoring of  sub-recipients for compliance with grant regulations, policies and procedures;

Coordinates with the Department of Administration, Finance, Policy and Urban Affairs and the City Comptroller’s Office on fiscal compliance, procedures, and timely drawdown of HUD funds;

Collects required fiscal information from the Department of Administration, Finance, Policy and Urban Affairs and City Comptroller’s Office for inclusion in the Consolidated Plan, Annual Action Plan, and CAPER;
 Prepares reports for monthly/quarterly program performance and related functions;

Plans and delegates work assignments and supervise staff assigned to the function;

Performs related duties as required.

Minimum Qualifications

Master’s or Bachelor’s Degree from a college or university accredited by a regional, national or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education, in Business Administration, Public Administration or a closely related field, and three years of full-time professional experience in compliance, research, strategic planning or monitoring of grant management or capital programs.

Additional Information

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of principles and methods of program reporting of federal grants;

Comprehensive knowledge of HUD rules and regulations practices, methods and systems;

Working knowledge of electronic office productivity systems such as Microsoft Office, Adobe etc.;

Working knowledge of enterprise wide program and financial systems and additional software such as MUNIS, HANSEN, etc.;

Ability to develop program standards and procedures;

Ability to prepare, analyze, and organize complex program records and reports 

Ability to understand, interpret and apply federal rules and regulations;

Ability to conduct studies and apply statistical information;

Ability to plan and supervise the work of others;

Ability to establish and maintain effective working relationships

Good judgement, accuracy, and integrity;

Physical condition commensurate with the demands of the position.

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